Record

Period of Retention

Applications

One year from the date the record was made or the date the personnel action was taken, whichever is later

Records of personnel actions (hiring, firing, promotion, demotion, transfer, layoff, compensation, selection for training, etc.)

One year from the date the record was made or the date the personnel action was taken, whichever is later

Personnel records relevant to charges of discrimination filed with the Equal Employment Opportunity Commission

Until final disposition of the charge

Primary wage and hour records, including payroll records with name, address, date of birth, occupation, rate of pay, and weekly compensation earned; collective bargaining agreements

Three years

Supplemental wage and hour records, including wage-rate tables, work schedules, and records of pay deductions or additions

Two years

Form I-9

Three years or one year from the date of termination, whichever is later

Employee benefit plans; written seniority or merit rating systems

Period during which plan or system is in effect plus one year

Records relating to leave under the Family and Medical Leave Act, including basic payroll data

Three years

Employment and payroll records under the Federal Insurance Contribution Act, Federal Unemployment Tax Act, and Internal Revenue Code (federal income tax withholding)

Four years from the date the tax is due or the tax is paid, whichever is later